Apprenticeships and traineeships are a way to work and become trained in a particular job at the same time. Apprenticeships are usually for skilled trades under a qualified tradesperson, so in the Library and Information Services sector we have Traineeships, which is doing a job and learning under a Library Supervisor.

This section goes into the process of either becoming a trainee or employing a trainee. Please select which option relates to you:

Employing a trainee

Employing a trainee is an investment in the future of your library, and also an investment in the next generation of library professionals.

Benefits of traineeships

There are a number of benefits to employing a trainee:

  • Attract and recruit staff for your current or future skill and resourcing requirements.
  • Trainees will be trained to meet your library’s needs.
  • Mentor and develop loyal and motivated workers.
  • It is through teaching and helping others that we learn also – this is a great educational process for current staff and supervisors.
  • Train future workers and supervisors, often in a limited (often short) space of time
  • Involve your staff in learning alongside the trainee and sharing those learnings.
  • There may be financial incentives and assistance that may be available to organisations who employ a trainee.

Note: It is important to note that traineeships are managed on a state/territory basis, and thus each state/territory has its own legislation, funding and rules around traineeships. The information here is broad purposefully, so that it can provide information that is relevant to many instances, however, it does not take away from the need to contact your state/territory training authority or your local Australian Apprenticeship Support Network Provider to find out the rules and requirements in your jurisdiction.

How a traineeship works

Before you employ a trainee, you first need to decide what your library and information service requires from a job and skills perspective. You will need to consider the following:

  • What job is required
  • What skills and knowledge are required
  • Full-time, part-time or school-based employment (casual is usually not permitted, although check your state/territory rules around this)
  • Whether existing workers may be employed as a trainee
  • Employing a younger trainee versus a mature-aged trainee (adult or mature-aged trainees can absolutely be engaged, and there are numerous benefits in doing so). There may be specific incentives provided by the Australian Government to employ a mature age worker.

It is important to remember that Australian trainees have the same rights to superannuation, workers’ compensation and other entitlements or requirements as all other workers in Australia. Rates of pay are determined by the award or agreement under which the trainee is employed.

Once you have decided on what you are looking for, it would be a good idea to contact your local Australian Apprenticeship Support Network Provider (Apprenticeship Network Provider). They are a wealth of information and guidance surrounding a traineeships, and can help you with any compliance, funding or informational requirements you may have regarding traineeships in your library. Remember that there are often government incentives – make sure you check them out with your Apprenticeship Network Provider and your state/territory training authority.

Basically, traineeships operate on the basis of a formal Training Agreement or Training Contract between an employer and the trainee. However, it is important to note that there are five very important stakeholders in any Traineeship and Training Contract:

Employer

The employer provides the working environment, a practical learning environment, and employment to the Trainee. The employer also needs to satisfy all legal obligations, provide a safe working environment, provide supervision and support to the trainee, and advise trainees of their rights and responsibilities.

For general information on Employer responsibilities and requirements, go to: https://www.australianapprenticeships.gov.au/employers.

To obtain information relating to your state/territory, go to: https://training.gov.au/Link#AnchorRCABs

Trainee

The trainee makes a commitment to fulfill all work responsibilities, and ensure that they behave in a professional manner in accordance with the Employer’s requirements. They also must commit to and fulfill all of their training and education responsibilities.

An example of a Trainee’s responsibilities (relating to Queensland traineeships) is outlined here: https://training.qld.gov.au/apprenticeshipsinfo/information-resources/information-sheets/atis-003

To obtain information relating to your state/territory, go to: https://training.gov.au/Link#AnchorRCABs

Registered Training Organisation (RTO)

The RTO (of which LTSA is one – RTO 32275) is the training provider that the employer or trainee have selected to deliver the formal vocational education and training component of the traineeship. This is who employers will work with to provide a practical education component in the workplace. The RTO creates the Traineeship Training Plan which must be signed by all, and must be adhered to at all times. Education will be delivered, in LTSA’s case, by distance education, with a Work Integrated Learning component to the course (that is practical educational activities in the workplace context). More information on Work Integrated Learning (WIL) can be found at: https://www.ltsa.edu.au/studying-at-ltsa/

Australian Apprenticeship Support Network Provider (Apprenticeship Network Provider)

Apprenticeship Network Providers will provide advice and support services tailored to the needs of employers and trainees throughout the traineeship from pre-commencement to completion. This includes:

  • All aspects of employing a trainee;
  • Training contracts, including extensions, cancellations, withdrawals and recommencements;
  • Eligibility, application and progress of allowance, loan and incentive applications;
  • Change of details;
  • All other administrative support, payment processing and regular contact;
  • Targeted services for employers and individuals assessed as needing additional support to complete the apprenticeship.

For more information, you can go to:
https://www.australianapprenticeships.gov.au/about-aasn

State Training Authority (STA)

Your State Training Authority will identify what qualifications are suitable for traineeships in your jurisdiction. They also identify the ‘rules’ for traineeships in your state/territory, including managing state/territory-based incentives and funding. They ensure that all parties are held accountable and perform their responsibilities legally. They also provide information about state/territory incentives that your Apprenticeship Network Provider is unable to provide.

Refer to https://training.gov.au/Link#AnchorRCABs

Further information

For further information, please review Australian Apprenticeships:
https://www.australianapprenticeships.gov.au/

It is important to remember that some of the roles/responsibilities may vary depending on your state/territory. Please be sure to investigate your local traineeship requirements, responsibilities and rules by contacting your local Apprenticeship Network Provider, and your State Training Authority before making any decisions.

Library Training Services Australia (LTSA) is the selected Registered Training Organisation (RTO) for numerous traineeships across Australia.

If you have any questions about taking on a trainee in a Library and Information Services context, then please feel free to contact us to discuss further. We’re always happy to help and provide any information you may require.

We may be contacted via 1300 17 15 60 or hello@ltsa.edu.au

Becoming a trainee

A traineeship is a wonderful way to get your foot in the door of a new career that you are passionate about! Below we have some basic information to get you started if this is a pathway that you are interested in.

Benefits of traineeships

There are a number of benefits to becoming a trainee:

  • The ability to work and earn money whilst studying a qualification.
  • A nationally-recognised qualification on completion of training.
  • Can be a pathway from school to work.
  • A great mix of on-the-job, practical learning (in the workplace), and off-job learning (for example: by e-learning).
  • The ability to have a workplace supervisor and mentor who can help guide you in the early stages of your career.
  • Real life experience in the workplace.
  • A great foot in the door to kickstart or further a career in library and information services.

About traineeships

Traineeships in Australia are available to anyone of working age (including mature age students). You do not need any qualification (or your secondary school certificate) to be able to undertake a traineeship. You can undertake a traineeship part-time, full-time or even as a school-based trainee (whilst you are still at school in Years 11 and 12). When you finish your traineeship, you will not only have experience (which is incredibly valuable when you are starting out in a new career), but you will also have a nationally-recognised qualification in Library and Information Services that can take you anywhere in Australia and is also highly regarded internationally.

It is important to note that Traineeships are managed on a state/territory basis, and thus each state/territory has its own legislation, funding and rules around traineeships. The information here is broad purposefully, so that it can provide information that is relevant to many instances, however, it does not take away from the need to contact your State Training Authority or your local Australian Apprenticeship Support Network Provider to find out the rules and requirements in your jurisdiction.

How a traineeship works

Before you become a trainee, you first need to do some preparation. You will need to consider or undertake the following:

  • Create your resume (check out our guide to doing your resume for Library and Information Services here).
  • Speak with us here at LTSA about a potential library and information services career – we will be happy to help in any way that we can.
  • Contact a Career Advisor at school or anywhere else.
  • Do some research online.
  • Investigate the various job pathways that are available.
  • Get clear on what it is you are looking for, and what you want to do.

Next, it is time to investigate the concept of traineeships. Some places to check out, and people to chat to, are:

  • Contact your local Australian Apprenticeship Support Network Provider (Apprenticeship Network Provider). You may be able to access targeted support services to select the traineeship, occupation or training pathway that is most suited to you. These services could include assessing your suitability for a traineeship and connecting you with an employer.
  • See if you can find an employer that is willing to take you on as a trainee. This can be done by:
    • Contacting a JobActive organisation in your area
    • Look into job vacancy advertisements on the web or in your local paper
    • Contact a number of libraries in your area. These can be any type of library e.g. Public Library, School Library, Academic Library at a University, Private Library etc. LTSA has a resource dedicated to helping you with this process located here. Whilst this resource is dedicated to finding a volunteering position, it is equally valid for finding a potential traineeship.
    • Network with your friends, family or local community to see if anyone has any contacts that can help. This can often make life much easier for you!

It is important to remember that trainees have the same rights to superannuation, workers’ compensation and other entitlements or requirements as all other workers in Australia. Rates of pay are determined by the award or agreement under which the trainee is employed.

Once you’ve found an opportunity, you and your employer will liaise with your local Apprenticeship Network Provider who will arrange the training contract, identify the training and support you will need throughout your traineeship as well as assess eligibility for government incentives, loans and funding for you and your employer.

Key stakeholders in your traineeship

Traineeships operate on the basis of a formal training contract between an employer and the trainee. However, it is important to note that there are five very important stakeholders in any traineeship (training contract).

Employer

The employer provides the working environment, a practical learning environment, and employment to the trainee. The employer also needs to satisfy all legal obligations, provide a safe working environment, provide supervision and support to the trainee, and advise trainees of their rights and responsibilities.

For more information on employer responsibilities and requirements, start here: https://www.australianapprenticeships.gov.au/employers.

To obtain information relating to your state/territory, go to: https://training.gov.au/Link#AnchorRCABs

Trainee

The trainee makes a commitment to fulfill all work responsibilities, and ensure that they behave in a professional manner in accordance with the employer’s requirements. They also must commit to and fulfill all their training and education responsibilities.

For trainee responsibilities within a Queensland context, check out: https://training.qld.gov.au/apprenticeshipsinfo/information-resources/information-sheets/atis-003

To obtain information relating to your state/territory, go to: https://training.gov.au/Link#AnchorRCABs

Registered Training Organisation (RTO)

The RTO (of which LTSA is one – RTO 32275) is the training provider that the employer and trainee have selected to deliver the formal vocational education and training component of the traineeship. This is who employers will work with to provide a practical education component in the workplace. The RTO creates the Traineeship Training Plan which is signed by all parties and must be adhered to at all times. Education will be delivered, in LTSA’s case, by distance education, with a Work Integrated Learning component to the course (that is practical educational activities in the workplace context). More information on Work Integrated Learning (WIL) can be found at: https://www.ltsa.edu.au/studying-at-ltsa/

Australian Apprenticeship Support Network Provider

Apprenticeship Network Providers will provide advice and support services tailored to the needs of employers and trainees throughout the traineeship from pre-commencement to completion. This includes:

  • All aspects of employing a trainee;
  • Training contracts, including extensions, cancellations, withdrawals and recommencements;
  • Eligibility, application and progress of allowance, loan and incentive applications;
  • Change of details;
  • All other administrative support, payment processing and regular contact;
  • Targeted services for employers and individuals assessed as needing additional support to complete the apprenticeship.

For more information, you can go to:
https://www.australianapprenticeships.gov.au/about-aasn

State Training Authority (STA)

Your State Training Authority will identify what qualifications are suitable for traineeships in your jurisdiction. They also identify the ‘rules’ for traineeships in your state/territory, including managing state/territory-based incentives and funding. They ensure that all parties are held accountable, and perform their responsibilities legally. They also provide information about state/territory incentives that your Apprenticeship Network Provider is unable to provide.

To find your STA, go to: https://training.gov.au/Link#AnchorRCABs

Further information

For further information, please review Australian Apprenticeships:
https://www.australianapprenticeships.gov.au/

It is important to remember that some of the roles/responsibilities may vary depending on your state/territory. Please be sure to investigate your local traineeship requirements, responsibilities and rules by contacting your local Apprenticeship Network Provider, and your local State Training Authority before making any decisions.

Library Training Services Australia is the selected Registered Training Organisation (RTO) for numerous traineeships across Australia. As an RTO, Library Training Services Australia partners with trainees, employers and apprenticeship network providers for the completion of the off-the-job training component of a training contract. Please note that we are NOT a Group Training Organisation (GTO); the role of a GTO is to employ trainees and place them with host employers.

If you have any questions about becoming a trainee in a Library and Information Services context, then please feel free to contact us to discuss further. We’re always happy to help and provide any information you may require.

We may be contacted via 1300 17 15 60 or hello@Ltsa.edu.au